30 May

Sage Intacct Pricing: What factors influence the cost?

Sage Intacct pricing refers to the cost structure for businesses looking to implement this robust, cloud-based financial management system. Designed with scalability and customization in mind, Sage Intacct allows companies to choose features and modules that align with their current business requirements while providing flexibility to adapt as they grow. This ensures that the pricing reflects the value your business receives from the platform without unnecessary costs.

How Does Sage Intacct Pricing Work?

Sage Intacct pricing follows a modular and subscription-based model, meaning businesses can select and pay for only the required functionalities. The pricing structure is tailored according to several variables, such as the number of users, specific features chosen, and the implementation needed. This flexible approach allows companies to scale up their usage—and costs—as their financial management needs evolve.

Factors That Influence Sage Intacct Pricing

The cost of Sage Intacct is determined by the number and type of user licenses your organization requires. Below are the key factors influencing pricing:

• Business Users:
  • Business Users have full access to all the core features of Sage Intacct, such as managing financials, generating reports, and overseeing multi-entity operations.
  • These licenses are ideal for key stakeholders and financial managers who need comprehensive control over the system.
  • Costs increase with the number of Business Users, and pricing is structured in tiers to accommodate different business sizes.
• Employee User 10 Pack:
  • The Employee User 10 Pack provides limited access for employees to carry out specific tasks like entering timesheets, managing expenses, or accessing select HR functions.
  • This option is more cost-effective for organizations needing broader access without providing full functionality to every user.
  • It’s designed to support teams that require more casual or infrequent access to the system, and as the name suggests, it allows up to 10 employees under a single pack.

As your organization grows, you can easily scale user licenses, either by adding more Business Users or opting for additional Employee User 10 Packs. This flexible licensing structure helps businesses manage costs effectively while ensuring appropriate access for different roles within the company.

Features & Functionality

Sage Intacct offers comprehensive features to improve financial management and operational efficiency. Key functionalities include:

• Accounts Payable (AP): Automate the process of managing vendor invoices, payments, and approvals to reduce manual effort and increase accuracy.
• Accounts Receivable (AR): Streamline the process of invoicing customers, collecting payments, and tracking outstanding balances to improve cash flow management.
• General Ledger: Keep a detailed, real-time record of all financial transactions, providing a complete view of the company’s financial health.
• Cash Management: Monitor and reconcile all cash transactions across accounts, ensuring your company has an accurate picture of its liquidity at all times.
• Order Management: Automate the entry and fulfillment of orders, reducing manual errors and speeding up the order-to-cash cycle.
• Purchasing: Simplify the process of managing procurement, vendor relationships, and purchasing approvals, helping to ensure cost control and reduce purchasing inefficiencies.
• Invoicing & Billing: Efficiently generate and send invoices, while managing complex billing processes like recurring payments, multi-item invoicing, and subscriptions.
• Dashboards & Reporting: Access customizable dashboards and advanced reporting tools that provide real-time insights and KPIs tailored to your specific business needs.
• Customization Services: Tailor Sage Intacct to your business’s unique needs through customized workflows, reports, and integrations with third-party applications, enhancing functionality for specific business processes.
• 7 Dimensions: Utilize the 7-dimensional chart of accounts to track financial and operational data across multiple categories such as location, department, project, and more, allowing for detailed reporting and analysis.

Advanced Modules

Sage Intacct also provides advanced modules for businesses with more complex needs, offering specialized functionalities for financial and operational management:

• Project Accounting: Track project costs, revenue, and time allocation to ensure projects stay within budget and are completed on schedule, giving you real-time visibility into project performance.
• Revenue Recognition: Automatically calculate and recognize revenue according to accounting standards, particularly helpful for companies dealing with long-term contracts, subscriptions, or complex revenue models.
• Inventory Management: Oversee stock levels in real-time, manage orders, and track product availability to optimize inventory across multiple locations and reduce waste or shortages.
• Time & Expense Management: Simplify the tracking of employee time and expenses, automating the submission, approval, and reimbursement processes to improve accuracy and save time.
• Payroll and HR: Manage payroll and basic HR tasks, automating employee payments, tax deductions, and self-service access for personal information.
• Planning: Enhance financial planning by creating budgets and forecasts, offering flexible scenario modeling and real-time tracking.
• Fixed Assets: Track and manage the lifecycle of fixed assets, including acquisition, depreciation, and disposal, ensuring accurate asset management.
• Global Consolidations: Automate financial consolidation across multiple entities and currencies, ensuring accurate global reporting and compliance.
• Dynamic Allocations: Automatically allocate costs and revenues across departments or projects based on predefined rules, improving financial accuracy.
• Spend Management: Control company-wide spending with automated budget enforcement, approval workflows, and detailed spend analytics.
• Lease Accounting: Simplify lease tracking and compliance by automating lease data management, reporting, and accounting for liabilities and assets.
• Grants Tracking and Billing: Manage and track grant funding, ensuring compliance with spending rules, and automate billing and reporting for grant projects.

Business Entities

Your initial legal entity is part of the core financial management package. A legal entity is a separate set of accounting records that maintain balance and support tax reporting.

While adding more legal entities incurs an additional charge, the annual subscription fee is relatively low, especially given the extensive functionality it offers businesses managing multiple entities. Companies with numerous entities or those handling low transaction volumes can explore special pricing options. Sage Intacct simplifies the financial management of various entities, locations, and currencies, making it highly effective for multi-entity organizations.

Partner Solutions & Integrations

Sage Intacct provides additional solutions and integrations that can enhance the system’s core functionality. These might include industry-specific tools or vertical solutions tailored to non-profits, healthcare, or professional services. While these add-ons can boost efficiency and help tailor the system to your industry. They also contribute to the overall pricing.

• Marketplace Integrations: The Sage Intacct Marketplace offers various pre-built integrations with third-party applications. Many of these integrations come with their own pricing models, depending on the functionality required and the business size.
• Custom Integrations: If your business uses specialized software or requires a custom-built integration, there may be additional development and ongoing maintenance costs.

Implementation Cost for Sage Intacct

So, how much should you budget for a Sage Intacct implementation? For every dollar spent on your Sage Intacct subscription, expect to pay an additional $1 to $1.50 for implementation. For example, if your annual software subscription starts at $20,000, the implementation cost could range from $20,000 to $30,000.

These services to implement Sage Intacct typically include:

• System Setup: This covers the technical work of configuring the system for your business’s specific needs.
• Data Migration: Moving financial data from your existing ERP or accounting system into Sage Intacct requires careful planning and execution, which can affect the implementation cost.
• Training & Support: Training users on how to use Sage Intacct is crucial to ensuring that your team can maximize the system’s benefits, and it is often included as part of the implementation fee.

Ongoing Costs of Sage Intacct

In addition to the initial implementation and licensing fees, businesses should consider the ongoing costs of Sage Intacct:

Sage Intacct operates on a subscription-based pricing model, as it is a cloud-based solution. Instead of purchasing the software outright, businesses pay a monthly fee determined by the number of users and required modules. Though pricing may vary over time, any increases go toward enhancing the software. Sage Intacct undergoes four major updates annually, ensuring the platform continuously evolves and improves.

The subscription cost for Sage Intacct includes key benefits such as continuous operations, upgrades, and enhancements available 24/7, customer support based in the US, and 15GB of storage (5GB for data and transaction storage and 10GB for file storage).

In addition to the base subscription, businesses should allocate funds for ongoing training, additional support, and other professional services. As Sage Intacct evolves, staying up-to-date with new features and technology is critical for maintaining efficiency. This means teams will need ongoing education and training to keep their product knowledge current.

When budgeting for Sage Intacct, it’s essential to consider all potential costs, including optional support plans or participation in educational events like Sage Transform. Investing in these resources can help ensure a smooth experience and full utilization of the platform’s capabilities.

The IWI Consulting Group: Your Trusted Sage Partner

The IWI Consulting Group is Canada’s largest Sage partner for Sage Intacct implementation and support. With our extensive expertise and knowledge, we are able to guide you through the complexities of Sage Intacct pricing. Moreover, we are here to help you find the most suitable solution for your business. In addition, our team of experienced professionals is dedicated to understanding your unique needs. As a result, we provide tailored recommendations to help you optimize your software investment.

As a trusted Sage partner, IWI Consulting Group deeply understands Sage Intacct’s pricing structure, plans, and options. We have helped numerous businesses across various industries successfully implement Sage Intacct, ensuring they maximize its benefits while optimizing costs. Our team works closely with clients to analyze their requirements and guide module selection and customization.

Furthermore, our expertise extends beyond pricing and implementation. As the largest Sage partner in Canada, we have a wealth of knowledge and experience in addressing software-related questions and challenges. Whether you need assistance with data migration, system integration, training, or ongoing support, our dedicated team is here to help. We provide comprehensive solutions beyond software implementation, ensuring you have the tools and support necessary to drive your business forward.

Contact us to learn more about Sage Intacct pricing, implementation, and how the IWI Consulting Group can assist you. Let us help you optimize your financial management processes while drive your business toward success with the power of Sage Intacct.